Japan Property Central (hereinafter referred to as the “Company”) has established the following privacy policy (hereinafter referred to as the “Policy”) regarding the handling of personal information of users in the services provided on this website (hereinafter referred to as the “Services”). The following Policy is set forth below.

Information obtained:

This Firm (Japan Property Central K.K.) may acquire private information from the Client in the course of the following:

1. Activities related to the sale, exchange or rent of property under the agency agreement.
2. Proxy activities related to the sale, exchange or rent of property.
3. Activities related to property valuations.
4. Consulting, planning, supervising, quoting or rental management.
5. The provision of information service activities relating to real estate.
6. Investigative or assessment relating to real estate.
7. Activities related to the sale of trust beneficiary rights.
8. Any additional activities related to the above.

This Firm may also acquire private information from the Client through the following:

1. Documents filled in by the Client and collected by the Firm (including information entered in by the Client via the Firm’s website).
2. Information provided to this Firm by other real estate agencies, and from real estate listing databases.

Regarding private information:

Examples of the type of private information collected by this Firm may include:

1. Client’s name, address, gender, date of birth, telephone number, e-mail address, occupation, residence information, etc.
2. Contract details, applications, contract date, sale amount, and other information relating to a transaction.

Use of private information:

This Firm may use the Client’s private information within the scope of the following activities:

1. As a broker, to complete the contract-related activities for the sale, exchange, rent, management, sale of trust beneficiary rights, and information providing services.
2. Providing the information to third parties in order to fulfil the obligations under (1).
3. To provide consulting, analysis and other contracted work and information providing services.
4. To provide information for advertising and printing materials.
5. In the event that posting, telephone or email contact is required as part of marketing activities for the above (1), (3) or (4).
6. As part of the Firm’s internal research for client trends and product development.

If the Client requests that the Firm cease information provision services, the Firm will comply.

As a general rule, written notice is required.

Safe-keeping of private information

To prevent the illegal access or leak of private information, the Firm takes appropriate steps and methods to keep the Client’s private information safe.

The supply of private information to third parties

Information regarding the property, Client name, address, documents, mail, telephone calls, internet, emails and advertising materials may be provided to third parties where necessary to complete procedures for a transaction. If the Client objects, the Firm will cease provision of information to third parties.

‘Third parties’ includes the following:

1. The other party to a contract, or expected party to a contract.
2. Judicial scriveners or land/building valuers who require property registration details.
3. Financial institutions who may require property details for the purpose of providing loans.
4. Management companies related to the management of real estate.
5. Trust banks, real estate appraisers, information provision companies.

The information may be provided to the above third parties under the following conditions:

1. With the Client’s agreement.
2. Where required by law.
3. If necessary for the protection of assets and where obtaining the Client’s approval is difficult.
4. If legally obligated by a proxy of the national or local governments.

Treatment of private information

If the Firm entrusts the handling of private information, additional firms outside of the secondary firm must not use the private information. To ensure the safekeeping of the private information, this Firm must enter into a private information agreement with the entrusted firm.

Example: Activities related to the operation of information systems and safekeeping.

Storing of private data

The client may inquire or seek the cessation of the storage and use of private information by contacting this Firm at:

Japan Property Central K.K.
H1O Aoyama 401, 3-1-30 Jingumae, Shibuya-ku, Tokyo, Japan
TEL 03-6434-0801
WEB https://japanpropertycentral.com
EMAIL info@japanpropertycentral.com

Revisions to this agreement

If the legal requirements regarding the handling and storage of private information are changed, the contents of this privacy agreement will also change to reflect these revisions.

If there are major changes to these contents, this Firm will advise of the changes via the Firm’s homepage or head office.

Examples of information provided to third parties

1. The other party to a contract, or expected party to a contract.
   When preparing and submitting contract documents to other parties in a sale or rental transaction, the Client’s name, address, property details and contracted price will be provided to the other party. Also, upon the conclusion of a transaction, the Client’s name, address, property details, and name of other party in the transaction may be included in documents relating to advertising, brokerage, offer, agreement to sell, or tenant application form.
2. Judicial scriveners or land/building valuers who require property registration details.
   To conclude a property sale, transfer, removal of lien, a judicial scrivener will be relied upon. They may be provided with details on the property registration, lien, land boundary surveys, appraisals, Client’s name, address and other property details.
3. Financial institutions who may require property details for the purpose of providing loans.
   To enter into a property loan agreement, financial institutions may need to be provided with details on the Client including their name, address, date of birth, property details and details on the transaction.
4. Management companies related to the management of real estate.
   To enter into agreements for the management, cleaning, facility maintenance of a property, the Client’s name, address and property details may need to be provided to real estate management companies.
5. Trust information associations, real estate appraisers, information provision companies.
   > Information of tenant applications, and related name and address information may be provided to trust information associations.
   > For building appraisal, including structural and facility inspections, the Client’s name, address and property details may be provided.
   > For land pollution inspections and relating work, the Client’s name, address and property details may be provided.
   > If this Firm is to provide the client with referrals to affiliates, necessary information on the Client such as name, address and property details may be provided. However, this is limited only to situations where the Client has provided their express approval).
   > For associations that conduct market valuation and analysis, the property details, date of sale, sale price (but not including details on the Client or their phone number) may be provided. However, these associations do not release data to identify the property.

Regarding property listing databases (including other agencies and associations that may view this data).

Situations where information is provided to property listing databases include the following:

1. Where the Firm is registering the property on the database in accordance with a full time agency agreement.
2. If the Firm is to provide entrusted to supply the above property information.
3. If the Firm is required to provide the data for the purpose of ensuring smooth transactions.

The following activities may occur with relation to the property listing databases:

1. Upon being entrusted in the sale of real estate and entering into a brokerage agreement, the property information may be registered on a real estate database. This information may include the asking price, property name and location, which is provided to the database operator and staff.
2. If the property is registered on the database and sold, the information on the date of sale and sale price may be reported to the database operator.

1. The Firm may register property details and sale information (details on property, date of sale and sale price, but not the details of the buyer or seller) on the database which may then be visible and used other registered agents associated with the database operator. The data includes electronic data which may be provided by the database operator to local government organisations and association members.
2. If the agency agreement is a full time agreement, including an exclusive full time agreement, the property details will be recorded on the database.
3. The buyer of the property buys the property with the acceptance of the above terms (1) ~ (4).
4. If this Firm conducts activities based on the property information registered on the database, details on the interested buyer, including their name and address, may be provided to the agent on the seller’s side for the purpose of the transaction. However, the Firm will cease the provision of this information if requested.
5. Information may be obtained from the database to provide details on an appropriate sale price.